The Perfect HRIS Roadmap

Creating the perfect HRIS (Human Resource Information System) roadmap is crucial for any organization aiming to streamline its HR and payroll processes, optimize performance management, and introduce innovative add-on modules like self-service, workforce planning, recruitment, and payroll outsourcing. At the core of this roadmap is AccuR8HR, a cloud-based solution designed with security, efficiency, and scalability in mind. Whether you’re looking to automate payroll, enhance employee performance, or improve workforce planning, this roadmap will guide you through the essential steps to achieve a robust and comprehensive HRIS strategy that meets your organization’s unique needs.

1. Acquire HR and Payroll automation: AccuR8HR – The Payroll & HR Benchmark. AccuR8HR is a true cloud-based Payroll and Human Capital Management Software system. AccuR8HR was developed to operate in a highly secure and operationally efficient manner and was specifically designed to provide multi-country, multi-language and multi-currency Payroll and HR support to organizations of all sizes and industry sectors. AccuR8HR is the only Payroll and HR solution in Nigeria with International Organisation for Standardisation (ISO) 27001 certification – testament to AccuR8HR’s commitment to safe and secure protection of data.

Key Features

– Simplification and automation of payroll process

– Automatic compliance with Nigerian legislation (Finance Act 2020)

– Storage of payroll data on the cloud software – no IT infrastructure cost, server maintenance etc.

– Historical payroll data can be pulled up in a glance.

– Easy generation of different payroll reports depending on the need for example, payroll summary report, PAYE report, Pension report, Variance report, Allowances Reports, Deduction reports, bank schedule etc

– Easy generation and disbursement of payslips – Through the Employee Self-Service, Employees can view historical payslips and can compare payslips of different months. They can also have the payslips emailed to them.

– Easy compliance to statutory regulations

2. Performance Management: Our comprehensive performance management tool will assist your organisation in assessing your employees and ultimately help to develop, motivate and retain a high performing workforce all year round without the need to use a separate appraisal system.

Key Features

– Standard KPA templates per position, business unit, division, company etc.

– Custom defined scale values, descriptions and explanations

– Multiple process types to cater for monthly/quarterly/bi-annual and annual reviews

– Custom defined succession planning questions and response types

– Pre-defined templates and raters per employee, ensuring minimal administrative maintenance

– Multiple rate types (manager/self/peers/other) with different weightings

– Quick (30 seconds) process to kick off evaluation process

– Ability to add secondary scale (for additional feedback to report on)

– Individual based PDF reporting with detailed scores and comments per KPI

– Company level reporting of scores, detailed KPI’s, progress and more.

3. Introduce Other Add-On Modules:

a. Self Service

Self Service is a revolutionary web-based tool to help you run your business faster and more efficiently. With many organisations going ‘green’, Self Service provides the perfect paperless solution, saving you money as well as time.

Employee and manager self-service functionality allows users to apply, capture, view, authorise and initiate tasks with workflow approvals. Items include but are not limited to leave applications, leave balances, payslips, various claims, change requests and training.

Key Features

– Branded Login Experience

– Multi-language Delivery

– Visual Dashboard

– Access To Company Documents

– Scale To Any Device

– Employee Directory

– Interactive Calendars

– Smart Leave Applications

– YTD Tax Drill Down

– Leave, Claim & Payslip Management

– Manager Act On Behalf Of Your Employees

b. Workforce Planning: Accurately plan and analyse workforce headcounts and costs on real-time, trusted numbers due to our workforce planning module being directly integrated into our solution. Managers are able to provide insight to executive management based on different scenarios. Users are able to create vacant jobs for forecasting purposes and perform various what-if cost scenarios using our mock payslip which is directly linked to the payroll engine thereby ensuring accurate costs.

Business controls percentage increase values for cost components based on grades so as to ensure strategic financial alignment when it comes to increase time. Costing forecasts will automatically consider these increase percentages based on effective dates without management involvement.

Once executive management has “signed off” the forecasted headcount and costs for budget purposes, a snapshot of everything can be labelled and archived for future reporting and comparison purposes.

Pre-delivered reports provide insight into workforce composition and cost with the ability to analyse every detail and export to your accounting solution.

Key Features

– Minimize duplication, errors and omissions

– Eliminate unnecessary cycles

– Enforce standards and consistency across the process execution

– Estimate the impact of internal position changes on the financial budget

– Quantify and demonstrate the business value of new headcount

– Ensure anything that can go wrong is planned and mitigated by performing risk adjustment of budgets

– Align hiring with strategic direction of the organization

– Setup recruitment plans based on headcount forecasts

– Account for every job using a unique job number for each headcount

Include external labour broker costs

c. Recruitment: Best-In-Class Recruitment software, powered by Breezy HR, a leading cloud-based recruitment solution. This end-to-end recruitment platform is designed to optimize your recruiting process and support your entire team. Attract and hire great employees in less time and less effort with this user-friendly, feature-rich software.

Key Features

– Visualize your pipeline with drag & drop management.

– Screen & assess candidates quickly and easily

– Team Collaboration

– Quality candidates from multiple job boards e.g. Indeed, Glassdoor and JopRapido

– Email, SMS, & Scheduling

– Put your brand & culture first with beautifully customizable career & employee referral sites.

– Reporting & Analytics:  Make better, more informed hiring decisions with actionable insights.

– Any devices access

d. Payroll Outsourcing: Cloud Room is a secure portal within the system designed to support a payroll outsourcing environment. Cloud Room enables customers of an Outsourcing Service Provider to submit information to the payroll and vice versa for processing and response purposes. Information can also be tracked and audited, thus ensuring transparency during the process. Furthermore, this secure portal provides the platform to define guidelines for ad-hoc or routine processes. Responsibilities of the customer as well as the Outsourcing Service Provider are therefore formalised.

Other add-on include; Online Learning, OrgChart, Cloud Analytics.

4. API Integration: With existing APIs, AccuR8HR is able to integrate flawlessly with other systems. Accur8HR can interface with a range of platforms, including ERP (Enterprise Resource Planning) programs, core banking systems, and Active Directory through API connectivity. This is sure to boost your operational efficiency.

Need expert guidance on creating the perfect HRIS roadmap for your business? Contact us today to speak with our HR technology specialists and start your journey toward streamlined HR operations!

Visit our website www.accur8hr.com